New Jersey - Eastern Pennsylvania - Delaware HERC

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Department of Finance and Business Services invites internal applications for the position of Assistant Accounts Payable Manager. 

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Division of Finance and Administration provides a wide range of support functions that are vital to the operation of the University and to the success of students, faculty, and staff. The division strives to provide timely, accurate and meaningful financial information and advice to the University community to support management decision-making, and to demonstrate fiscal responsibility, accountability, and regulatory compliance to the University's constituents.

Reporting to Accounts Payable Manager, this position supervises a staff of four AP processors;  reviews AP documents and processes to ensure compliance with state and Federal regulations and timely, accurate payment to vendors; provides AP reporting including uncashed items for escheatment and yearend reporting; responds to audit inquiries; and provides customer service support and training to campus partners.

The ideal candidate will demonstrate experience using ERP systems and working with federal, state and local regulations and policies related to  payables; experience reviewing W9/ W8 requirements and processing 1099 and B-Notice reporting; the ability to collaborate with a diverse campus community including vendors, staff, faculty, and other campus partners; and the ability to work independently,  problem solve and manage multiple priorities with excellent attention to detail in a high-volume, and deadline driven environment.

Responsibilities include:

• Assist in the planning and oversight of daily operations
• Supervise a staff of four AP processors
• Interpret, implement, and apply Accounts Payable policies and procedures 
• Oversee uncashed check process and provide reports to Accounting for Escheatment
• Analyze and process GR/IR clearings 
• Review and release weekly payment runs
• Manage wire payments
• Resolve vendor disputes 
• Review debit balances
• Provide campus AP support including SBN  
• Review and initiate interface files ensuring quality standards are maintained 
• Support Purchasing and Travel Card Administrator as needed
• Provide data and documents for audits, RTK's, yearly 1099 reporting and other reports 
• Review and maintain vendor master file
• Support fiscal year end 
• Train new employees and campus partners
• Continually improve AP processes including automation in management systems 
• Stay up to date with federal, state, and local regulations and Higher Ed and AP best practices 
• Other duties as assigned

• Bachelor's degree or five (5) years of Accounts Payable experience
• Supervisory experience
• Experience using ERP systems
• Proficiency in Microsoft Office Suite

• Experience applying federal, state, and local regulations and policies as it relates to payables
• Experience reviewing W9/ W8 requirements
• Experience processing 1099 and B-Notice reporting
• Experience using SAP 
• Training experience
• Account Payables Manager certification 

About West Chester University of Pennsylvania

West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the University: Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

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